National AmLaw 25 firm seeks Legal Practice Assistant for their Boca Raton Office.
The ideal candidate is an enthusiastic self-starter, who is able to multi-task under strict time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
Job Duties and Responsibilities
- Provide administrative support for paralegals and attorneys
- Draft correspondence to clients and judiciary
- Answer client phone calls and schedule appointments
- Communicate with clients regarding appointments
- Organize, prepare and maintain client and office files both in electronic and paper filing systems.
- Open and sort incoming communications via standard or electronic delivery and distribute appropriately.
- Process attorney weekly time summaries, expense reports, check requests and travel arrangements.
- Prepare and submit new client and/or new matter forms and sub-files
- Coordinate and Calendar all pertinent meetings including but not limited to client meetings, hearings, court dates, depositions, arbitrations, mediations, court reporters, conference calls and client tasks per firm guidelines
- Proofread all work for both content and context
Qualifications and Requirements
- High School Diploma or equivalent required
- 2-5 years of experience as an administrative assistant or legal assistant in the areas of estate planning, trust, estate and guardianship administration and trust & estate litigation preferred
- Typing skills of 75+ w.p.m.
- Must possess strong organizational and communications skills, both verbal and written
- Must be detail oriented and able to multi-task
- Strong document processing and project management skills
- Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4
- Must be familiar with setting up and processing Tables of Contents and Tables of Authorities
- Outstanding written and verbal communications and able to professionally interact with clients, attorneys, and staff
- Experience with document management program (iManage DeskSite preferred)
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